This tax calendar covers various due dates of interest to employers. Principally, it covers the following federal taxes.Forms you may need. The following is a list and description of the primary employment tax forms you may need.
- Form
940, Employer’s Annual Federal Unemployment (FUTA) Tax Return. This
form is due 1 month after the calendar year ends. Use it to report the
FUTA tax on wages you paid.
- Form 941,
Employer’s QUARTERLY Federal Tax Return. This form is due 1 month after
the calendar quarter ends. Use it to report social security and
Medicare taxes and withheld income taxes on wages if your employees are
not farm workers or household employees.
- Form
943, Employer’s Annual Federal Tax Return for Agricultural Employees.
This form is due 1 month after the calendar year ends. Use it to report
social security and Medicare taxes and withheld income taxes on wages
if your employees are farm workers.
- Form
944, Employer’s ANNUAL Federal Tax Return. This form is due 1 month
after the calendar year ends. Certain small employers use it instead of
Form 941 to report social security and Medicare taxes and withheld
income tax.
- Form
945, Annual Return of Withheld Federal Income Tax. This form is due 1
month after the calendar year ends. Use it to report income tax
withheld on all nonpayroll items. Nonpayroll items include the
following.
- Backup withholding.
- Withholding on pensions, annuities, IRAs, and gambling winnings.
- Payments of Indian gaming profits to tribal members.
Fiscal-year taxpayers. The
dates in this calendar apply whether you use a fiscal year or the
calendar year as your tax year. The only exception is the date for
filing Forms 5500 and 5500-EZ. These employee benefit plan forms are
due by the last day of the seventh month after the plan year ends. See July 31, later.
Extended due dates. If
you deposit in full and on time the tax you are required to report on
Form 940, 941, 943, 944, or 945, you have an additional 10 days to file
that form.
If you are subject to the semiweekly deposit rule, use Table 2 near the end of this publication for your deposit due dates. However if you accumulate $100,000 or more of taxes on any day during a deposit period, you must deposit the tax by the next banking day instead of the date shown in Table 2.
First Quarter
The first quarter of a calendar year is made up of January, February, and March.
During January
All employers. Give
your employees their copies of Form W-2 for 2007 by January 31, 2008.
If an employee agreed to receive Form W-2 electronically, post it on a
website accessible to the employee and notify the employee of the
posting by January 31.
January 1
Earned income credit. Stop
advance payments of the earned income credit for any employee who did
not give you a new Form W-5 (or Formulario W-5(SP), its Spanish
version) for 2008.
January 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in December 2007.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in December 2007.
January 31
All employers. Give
your employees their copies of Form W-2 for 2007. If an employee agreed
to receive Form W-2 electronically, have it posted on a website and
notify the employee of the posting.
Payers of gambling winnings. If
you either paid reportable gambling winnings or withheld income tax
from gambling winnings, give the winners their copies of Form W-2G.
Nonpayroll taxes. File
Form 945 to report income tax withheld for 2007 on all nonpayroll
items, including backup withholding and withholding on pensions,
annuities, IRAs, gambling winnings, and payments of Indian gaming
profits to tribal members. Deposit or pay any undeposited tax under the
accuracy of deposit rules. If your tax liability is less than $2,500,
you can pay it in full with a timely filed return. If you deposited the
tax for the year in full and on time, you have until February 11 to
file the return.
Social security, Medicare, and withheld income tax. File
Form 941 for the fourth quarter of 2007. Deposit or pay any undeposited
tax under the accuracy of deposit rules. If your tax liability is
$2,500, you can pay it in full with a timely filed return. If you
deposited the tax for the quarter in full and on time, you have until
February 11 to file the return.
Certain small employers. File Form 944 to report social security and Medicare taxes and
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6 withheld income tax for 2007. Deposit or pay any undeposited tax
under the accuracy of deposit rules. If your tax liability is $2,500 or
more for 2007 but less than $2,500 for the fourth quarter, deposit any
undeposited tax or pay it in full with a timely filed return.
Farm employers. File
Form 943 to report social security and Medicare taxes and withheld
income tax for 2007. Deposit or pay any undeposited tax under the
accuracy of deposit rules. If your tax liability is less than $2,500,
you can pay it in full with a timely filed return. If you deposited the
tax for the year in full and on time, you have until February 11 to
file the return.
Federal unemployment tax. File
Form 940 for 2007. If your undeposited tax is $500 or less, you can
either pay it with your return or deposit it. If it is more than $500,
you must deposit it. However, if you deposited the tax for the year in
full and on time, you have until February 11 to file the return.
February 11
Nonpayroll taxes. File
Form 945 to report income tax withheld for 2007 on all nonpayroll
items. This due date applies only if you deposited the tax for the year
in full and on time.
Social security, Medicare, and withheld income tax. File
Form 941 for the fourth quarter of 2007. This due date applies only if
you deposited the tax for the quarter in full and on time.
Certain small employers. File
Form 944 to report social security and Medicare taxes and withheld
income tax for 2007. This due date applies only if you deposited the
tax for the year in full and on time.
Farm employers. File
Form 943 to report social security and Medicare taxes and withheld
income tax for 2007. This due date applies only if you deposited the
tax for the year in full and on time.
Federal unemployment tax. File Form 940 for 2007. This due date applies only if you deposited the tax for the year in full and on time.
February 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in January.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in January.
February 16
All employers. Begin
withholding income tax from the pay of any employee who claimed
exemption from withholding in 2007, but did not give you a new Form W-4
(or Formulario W-4(SP), its Spanish version) to continue the exemption
this year.
February 28
Payers of gambling winnings. File Form 1096, Annual Summary and Transmittal of
U.S. Information Returns, along with Copy A of all the Forms W-2G you issued for 2007.
If
you file Forms W-2G electronically (not by magnetic media), your due
date for filing them with the IRS will be extended to March 31. The due
date for giving the recipient these forms remains January 31.
February 29
All employers. File Form W-3, Transmittal of Wage and Tax Statements, along with Copy A of all the Forms W-2 you issued for 2007.
If
you file Forms W-2 electronically, your due date for filing them with
the SSA will be extended to March 31. The due date for giving the
recipient these forms remains January 31.
Large food and beverage establishment employers. File
Form 8027, Employer’s Annual Information Return of Tip Income and
Allocated Tips. Use Form 8027-T, Transmittal of Employer’s Annual
Information Return of Tip Income and Allocated Tips, to summarize and
transmit Forms 8027 if you have more than one establishment.
If
you file Forms 8027 electronically (not by magnetic media), your due
date for filing them with the IRS will be extended to March 31.
March 17
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in February.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in February.
March 31
Electronic filing of Forms W-2. File copies of all the Forms W-2 you issued for 2007. This due date applies only if you electronically file. Otherwise, see February 29.
The due date for giving the recipient these forms remains January 31.
Electronic filing of Forms W-2G. File
copies of all the Forms W-2G you issued for 2007. This due date applies
only if you electronically file (not by magnetic media). Otherwise, see
February 28.
The due date for giving the recipient these forms remains January 31.
For
information about filing Forms W-2G electronically, see Publication
1220, Specifications for Filing Forms 1098, 1099, 5498 and W-2G
Electronically or Magnetically.
Electronic filing of Forms 8027. File Forms 8027 for 2007. This due date applies only if you electronically file (not by magnetic media). Otherwise, see February 29.
Publication 509 (October 2007)
Second Quarter
The second quarter of a calendar year is made up of April, May, and June.
April 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in March.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in March.
Household employers. If
you paid cash wages of $1,500 or more in 2007 to a household employee,
you must file Schedule H. If you are required to file a federal income
tax return (Form 1040), file Schedule H with the return and report any
household employment taxes. Report any federal unemployment (FUTA) tax
on Schedule H if you paid total cash wages of $1,000 or more in any
calendar quarter of 2006 or 2007 to household employees. Also, report
any income tax you withheld for your household employees. For more
information, see Publication 926.
April 30
Social security, Medicare, and withheld income tax. File
Form 941 for the first quarter of 2008. Deposit or pay any undeposited
tax under the accuracy of deposit rules. If your tax liability is less
than $2,500, you can pay it in full with a timely filed return. If you
deposited the tax for the quarter in full and on time, you have until
May 12 to file the return.
Federal unemployment tax. Deposit the tax owed through March if more than $500.
May 12
Social security, Medicare, and withheld income tax. File
Form 941 for the first quarter of 2008. This due date applies only if
you deposited the tax for the quarter in full and on time.
May 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in April.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in April.
June 16
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in May.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in May.
Publication 509 (October 2007)
Third Quarter
The third quarter of a calendar year is made up of July, August, and September.
July 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in June.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in June.
July 31
Social security, Medicare, and withheld income tax. File
Form 941 for the second quarter of 2008. Deposit or pay any undeposited
tax under the accuracy of deposit rules. If your tax liability is less
than $2,500, you can pay it in full with a timely filed return. If you
deposited the tax for the quarter in full and on time, you have until
August 11 to file the return.
Certain small employers. Deposit any undeposited tax if your tax liability is $2,500 or more for 2008 but less than $2,500 for the second quarter.
Federal unemployment tax. Deposit the tax owed through June if more than $500.
All employers. If
you maintain an employee benefit plan, such as a pension,
profit-sharing, or stock bonus plan, file Form 5500 or 5500-EZ for
calendar year 2007. If you use a fiscal year as your plan year, file
the form by the last day of the seventh month after the plan year ends.
August 11
Social security, Medicare, and withheld income tax. File
Form 941 for the second quarter of 2008. This due date applies only if
you deposited the tax for the quarter in full and on time.
August 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in July.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in July.
September 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in August.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in August.
Fourth Quarter
The fourth quarter of a calendar year is made up of October, November, and December.
October 15
Social security, Medicare, and withheld income tax. If the monthly deposit rule applies, deposit the tax for payments in September.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in September.
October 31
Social security, Medicare, and withheld income tax. File
Form 941 for the third quarter of 2008. Deposit or pay any undeposited
tax under the accuracy of deposit rules. If your tax liability is less
than $2,500, you can pay it in full with a timely filed return. If you
deposited the tax for the quarter in full and on time, you have until
November 10 to file the return.
Certain small employers. Deposit any undeposited tax if your tax liability is $2,500 or more for 2008 but less than $2,500 for the third quarter.
Federal unemployment tax. Deposit the tax owed through September if more than $500.
During November
Income tax withholding. Ask
employees whose withholding allowances will be different in 2009 to
fill out a new Form W-4 or Formulario W-4(SP). The 2009 revision of
Form W-4 will be available on the IRS website by mid-December.
Earned income credit. Ask
each eligible employee who wants to receive advance payments of the
earned income credit during the year 2009 to fill out a Form W-5 or
Formulario W-5(SP). A new Form W-5 or Formulario W-5(SP) must be filled
out each year before any payments are made. The 2009 revision of Form
W-5 will be available on the IRS website by mid-December.
November 10
Social security, Medicare, and withheld income tax. File
Form 941 for the third quarter of 2008. This due date applies only if
you deposited the tax for the quarter in full and on time.
November 17
Social
security, Medicare, and withheld income tax. If the monthly deposit
rule applies, deposit the tax for payments in October.
Nonpayroll withholding. If the monthly deposit rule applies, deposit the tax for payments in October.
December 15
Social
security, Medicare, and withheld income tax. If the monthly deposit
rule applies, deposit the tax for payments in November.
